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RPC designed and configured a solution to enable the client user base of around 600 users in multiple locations to migrate from Microsoft Project to the latest release of Primavera P6 on the Oracle Cloud. This new planning solution would transform the client's project management capabilities.
The Brief
The client strategy was to establish, implement and embed a common, scalable method and support system for managing portfolios, programmes and projects. To enable that strategy the client mobilised a number of initiatives to improve its capability across areas like PM Professionalism, Process Frameworks, PMO’s, Portfolios and Systems. Our P6 implementation supported this overall aim.
Design Workshops
RPC ran a series of functional design workshops covering:
The business requirements were documented and used as the blueprint for the environment builds. Rigorous change control was applied to ensure changes were managed throughout the life cycle of the project.
Data Migration
Over 200 Microsoft Project plans with complex inter-project relationships and inconsistent coding structures were migrated to Primavera P6 with minimal impact on ‘business as usual’ planning activity
Health Check
A series of data quality health checks were conducted, using Acumen Fuse, before and after migration of each project. This allowed prioritisation of opportunities for improvements to schedule quality.
Acumen Fuse was also used to produce before and after metrics to build confidence in the effectiveness of the migration process and was instrumental in speeding the creation of .XER files from Microsoft Project.
Training
Following a detailed Training Needs Analysis, a bespoke behaviour-based, instructor-led training programme was developed and delivered to circa 300 users across 3 countries.
Support
A 4 week Early Life Support model ensured that users had a point of contact for any issues arising. A proactive approach included floor walking, hot topic ad hoc training sessions and one-to-one user coaching and advice.
